idea yacht management software

• +49 211 303 66 28
• [email protected]

Owners & Representatives

What are the main benefits of owning a superyacht?  The ability to enjoy as much time on board as possible has to be up there! To achieve this, the yacht needs to be in perfect condition and ready to set sail at all times, which is dependent on the crew and their ability to take care of the vessel.

If the crew are able to manage and maintain the vessel to a high standard, this will reflect in how you and your guests are able to enjoy your time on board. In addition to this, a well-maintained vessel will retain a much higher value.

This is where IDEA’s yacht management solutions are hugely beneficial to the smooth running of your yacht. With over 20 years of experience in the superyacht industry, IDEA has developed software solutions for both individual vessels as well as tools to manage entire fleets.

We define ourselves as a forward thinking, customer-centric company, taking a hands-on approach to continuously meet and exceed the needs and requirements of our customers.

IDEA YACHT is the proven solution for the captain and crew to manage all aspects of a superyacht. Starting with the commission of a new vessel to daily operations and if required, for charter.

Find out more about how we can tailor an IDEA YACHT solution for you.

For fleet management, IDEA has developed IDEA FMP. This Fleet Management Portal provides a full overview of all assets linked to the system. Enabling the responsible person to efficiently manage multiple vessels and other types of assets, like for example residential properties.

Find out how IDEA FMP can be set up to suit your needs.

Contact form Tel.:  +49 211 303 66 28 Mail:  [email protected]

Headquarter

IDEA Data Solutions GmbH Geistenstr. 22 40476 Düsseldorf Germany

Calle Soledat 4 07001 Palma de Mallorca Illes Balears Spain

Your yacht management software partner

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Asset Management for Yachts

Manage your equipment, spare parts, maintenance and crew in your web browser

• Asset Management Software for Yachts

SpecTec’s asset management solution for luxury yachts, IDEA.NET , is entirely web-based and keeps you in full control of your equipment and all related maintenance and procurement duties.

Not only is the user interface self-explanatory and easy to use, but our solution also provides the full functionality of a modern Asset Management system, such as reduced equipment breakdowns and overall costs, optimum stock control of expensive spare parts, rapid access to critical technical information and workflow-enabled procurement, including approvals.

For offline scenarios, you can use the Android-based maintenance App that allows you to register all maintenance work activities on a smart device, even without an Internet connection.

You can install IDEA.NET offline or on board a yacht without the necessity for an online connection. The Quality and Safety module provides you with improved access to safety information, helps you prepare for audits and inspections and comply with ISM regulations.

For managers of yacht fleets, we offer a Fleet Management Dashboard that will assist you in complying with regulatory requirements, as well as provide you with a collection of web-based vessel management reporting forms.

Inshore and Coastal 

Looking for a solution for a smaller vessel fleet? Take a look at our latest product, IDEA SBA here . 

Have a question? Get in touch

Request a Demo

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IDEA Yacht Management Software

IDEA takes a hands-on approach to continuously meet and exceed the needs and requirements of its customers. They work hard to understand pain points and providing intuitive software solutions to improve working life at sea.

IDEA is a full in-house development platform that is in full control of all products and services, eliminating the chance of running into problems due to third-party discontinuing support. IDEA provides a tailored combination of products and services resulting in a solution which interlinks perfectly. Everything is checked at delivery and matches the vessel and operational needs perfectly.

Custom yachts require custom solutions! Alongside many software integrations IDEA offers full custom software development.

Being on the market for over 20 years, IDEA has an experienced team providing software and services ashore as well as on board. Providing top-notch professional services and continuous software development.

From Individual Vessels up to Entire Fleets.  Over the years IDEA has developed solutions to display workflows on all kinds of super/mega-yachts up to managing entire fleets. Whether a cloud solution, on-board only or a combination is required, IDEA is able to fulfill any requests. Working mobile is also included.

IDEA Data Solutions

• Headquarters: Dusseldorf, Germany
• Acquisition Date: September 2016
• Vertical Market: Marine
• Website: Idea-yacht.com

IDEA Data Solutions – Navigating the Future Through Initiatives

IDEA Data Solutions (IDEA) creates ERP solutions specifically for the needs of superyachts and superyacht management. Superyachts are considered small companies, with some having crews of up to 80 people. IDEA’s software solutions ensure everything on the yacht is running in good order so the owner can depart on their yacht or charter it out at a moment’s notice.

IDEA was founded in 1999 by Sebastian and Klaus Allebrodt. While leading the refit facility at Palma, Majorca, Klaus Allebrodt realized that superyachts had specific needs unique to that type of ship. At that time, a load of manuals for the vessels were handed out to the crew after the ships were built and employees were responsible for flipping through pages of specs to find any information they needed. IDEA's solutions make information easy to find and also covers spare parts and storage management, international safety management (ISM) compliance regulations and certification, designated persons ashore (DPA) worker management, quality, technical, and crew management.

In 2008, IDEA was acquired by the SpecTec group, the leading software company in the marine industry at the time. Sebastian and Klaus thought becoming part of a larger organisation would improve growth efficiencies and effectiveness, but when SpecTec leadership broadened IDEA’s responsibilities to include commercial vessels in the German and Swiss markets, investing in IDEA’s core market became considerably more difficult. After integrating into the structure of the larger company, they soon realized that the unique requirements of superyachts were not being met and innovation was being slowed down.

Klaus left the business right after the merger in 2008 and Sebastian exited in 2010, leaving his brother, Tobias Allebrodt, as the new managing director of IDEA. Tobias challenged some of the rules and regulations of the SpecTec Group after noticing that IDEA accounted for 10% of the company’s revenues while generating 30-40% of the profitability of the group over several years. At the time IDEA had limited control over the software that they had responsibility for and limited access to resources they needed to help grow their business.

Renewed Focus, Newfound Freedom

In 2014, Volaris acquired the SpecTec group. When performing financial analysis, Volaris leaders found that IDEA was operating with more disciplined cost savings practices than other parts of the business. IDEA had grown its team to 21 employees from just five back when the company was initially acquired in 2008, but a significant amount of resources was being spent on support, sales, and administration for the segments outside IDEA’s core superyacht business.

Volaris leadership decided to carve the IDEA business out of the SpecTec Group and renew its focus on superyacht customers. The carve out closed in 2018 and the company has continued to grow since, weathering the storm through the pandemic crisis of 2019-2022 while still averaging double-digit growth year over year.

“Volaris knows how to look for an opportunity and if a company is worth acquiring just by looking at their numbers. They know what success looks like and leave us in control of our own entrepreneurship and ideas.” Tobias Allebrodt, MD, IDEA Data Solutions

Life at IDEA after the Volaris Acquisition

Since the carve out, IDEA has continued to grow steadily in accordance with Volaris best practice directives in product development, professional services and customer care. They’ve restructured their software, removed outdated sections in the basic framework of IDEA, and are now focusing on their customers and existing multipliers in the market.

IDEA employees also gained direct access to all the talent development resources Volaris was able to offer, including connecting with likeminded CEOs and attending conferences where leaders could share strategies for planning, product development and sales.

“I can find anyone in Volaris that can help me answer any questions I have to help us with our success.” - Tobias Allebrodt, MD, IDEA Data Solutions

In the years since becoming a standalone business unit again, IDEA has continued to increase efficiencies, using less resources to do its job. Leadership realised they were now able to maintain a good work life balance without losing revenue.

“Volaris has the fairest approach I have ever seen in the industry,” Allebrodt said. “From the beginning, I understood my targets, my scorecards, my operating ratios. Everyone knows exactly what their goals are, what the strategy is and how to implement that strategy.”

The Future for IDEA with Initiatives

COVID shutdowns hit the cruise industry hard just as IDEA was beginning to refocus its business strategy. Allebrot said the uncertain environment meant cutting costs everywhere and left ships sitting idle all over the world due to lockdowns to mainland borders. Now that restrictions have lifted, IDEA expects to more than triple its business over the next ten years with a more disciplined approach to quarterly evaluations and reviews.

“In the end you have to make sure that everything fits together, and now that we have the backing of Volaris we are always working on plans for initiatives that will help generate more recurring revenue for us," Allebrodt said.

IDEA has also adopted the Volaris approach of working closely with customers to support their continuing growth. Examining customer complaints and asking for their ideas for new services provides IDEA with dozens of suggestions for product initiatives at any given time. When looking at ideas for new products or improvements to existing offerings, IDEA brings its plans to special interest groups (SIG) for evaluation. Customers participating in the development process help finance development if the idea addresses the needs of the market.

“Volaris has taught us to examine our planned initiatives through the customer’s lens. No matter how good an idea is, if a customer is not willing to invest, there is no real product.” - Tobias Allebrodt, MD, IDEA Data Solutions

Now that the process has become more collaborative, many customers are now bringing their own recommendations to IDEA, which the company can evaluate in terms of its potential for the wider market. IDEA’s customer relationship tool collects feedback on products and support that helps the company summarize issues, look for trends, and then discuss customer input as a group.

Around 20% of IDEA’s time is focused on new features for customers that may develop into something they believe could be of interest in the long term and worth investing in continuously over longer periods. In an industry with just a handful of players, listening to the customer and having the resources to respond to their needs makes all the difference.

“If there is a new disruptive technology that is coming, with Volaris we have the freedom to expand, to grow, and to concentrate on what we are good at instead of worrying about sourcing and financing.” - Tobias Allebrodt, MD, IDEA Data Solutions

By IDEA Data Solutions GmbH 20 Jul 2023

IDEA forms strategic partnership with YACHTNEEDS

Idea partners with yachtneeds to strengthen its yacht management capabilities….

IDEA YACHT has teamed up with yachting-specific product marketplace YACHTNEEDS to further enhance its yacht management solution and increase the efficiency of onboard processes.

According to the two companies, YACHTNEEDS provides the ability to source and purchase yacht products globally, providing yachts with what they want, where they want it and when they want it.

YACHTNEEDS was founded from the pain point of yacht crews trying to find trusted providers when sourcing yachting-specific products. The developed marketplace has removed the burden of contacting multiple vendors and enabled an extremely easy and digital method of purchasing products.

This strategic partnership combines both companies’ experience and existing efforts to streamline processes. The synergies of the two platforms, YACHTNEEDS as the pioneers in digital procurement and IDEA YACHT as a market-leading and complete yacht management software, create a simple and easy solution to the complete journey of crew purchasing products onboard, making the whole process quicker and easier, improving the standard procurement procedure.

The link up has resulted in direct access from a yacht’s database with one click-through to purchase on YACHTNEEDS. With this partnership, the crew can have the confidence and choice back in finding the correct parts. When crew require certain products for scheduled maintenance tasks – such as specific engineering parts – with just one click from IDEA YACHT, the user is navigated to that specific product they require on YACHTNEEDS with purchasing options in a matter of seconds. The item has various defining characteristics with multiple identifiers, directing the user to what they need. 

If it is the case whereby a specific product is not listed on YACHTNEEDS, the user will be taken to that category (for similar products) or a landing page, which can direct them to provide details resulting in a quotation from YACHTNEEDS in a 24-48 hour window. 

"We are delighted to announce our partnership with IDEA Data Solutions; having our YACHTNEEDS marketplace connected to one of the leading software management tools streamlines the day-to-day management for all users, from start to finish. 

"Our core focus at YACHTNEEDS is to bring options, ease, and efficiency to crew by selling over 30,000+ part codes sold by hundreds of local sellers on one platform – ensuring what crew order is exactly what they receive. 

"With this partnership, we are revolutionising the system of maintenance procurement. Crew can now easily navigate from undergoing a task on IDEA Data Solutions to our superyacht-specific marketplace – it ticks all the boxes. 

"I am incredibly excited to see the growth of this partnership and how far we can take our technologies within the industry," said Tony Stout, Founder of YACHTNEEDS. 

The strategic partnership gives both companies’ users the highest level of service. A user on IDEA YACHT will no longer have to list multiple suppliers but can now list YACHTNEEDS as a sole supplier, enabling one invoice – making payment and procurement much more straightforward. 

“We’re delighted to be partnering with YACHTNEEDS to provide a seamless purchasing experience for our users. From the initial point of detecting a task and the products needed to undertake it, to ensuring that onboard inventory is fully stocked and up to date, ensuring our workflows are as streamlined as possible is an absolute priority for IDEA. 

The ability to navigate to YACHTNEEDS marketplace from within a purchase order makes this process even easier and will cut out unnecessary steps to get the products they need when they need them," said Jan Langweg, Head of Professional Services and Business Development at IDEA Data Solutions.

View company profile

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Management software

Chris clifford, it’s all about the data.

With more compliance, and technically advanced systems onboard, the need for management software has never been greater

IDEA DATA SOLUTIONS IDEA Data Solutions is a market-leading yacht management software company, providing a full range of solutions for superyachts. With a hands-on approach to continuously meet and exceed your needs and requirements, the vastly experienced team work hard to understand pain points, providing intuitive solutions to improve working life at sea. IDEA develops its software fully in-house, maintaining full control of all products and services, eliminating the chance of running into problems due to a third-party discontinuing support. IDEA YACHT is a complete, easy-to-use solution developed to assist the efficient day-to-day management of superyachts, minimising costs, streamlining mission-critical processes and routine tasks, whilst safeguarding vessel assets and seafarers alike. From the brand-new Crew Board feature, components and their maintenance tasks, to ensuring all documentation is present and compliant, IDEA ensure that everything is First.Time.Right and meets the requirement of the vessel. Alongside many software integrations IDEA offers full development, technical support – delivered by humans (not robots!) – and seeks to continuously evolve. www.idea-yacht.com

TOTAL SUPERYACHT Discover the unparalleled capabilities of Total Superyacht, recognised as one of the most comprehensive compliance software packages in the industry. The all-encompassing system boasts a versatile checklist app for daily, weekly, and monthly procedures, ensuring it covers your every need. From regulating hours of rest, managing the digital in/out board, tracking certificates, to efficiently handling inventory and maintenance tasks, Total Superyacht emerges as the ultimate solution. Notably, it stands alone as the industry’s only system featuring automated leave tracking – a feature designed to not only save you valuable time but also alleviate potential headaches. Total Superyacht has always placed a heavy focus on interior and guest operations, surpassing the realm of yacht maintenance. Recently, they launched www.CharterGuest.com, an app that replaces traditional guest information folders with a sophisticated digital concierge, seamlessly integrating into Total Superyacht. This further solidifies Total Superyacht as a pinnacle of comprehensive yacht management. www.TotalSuperyacht.com

iBos iBos Limited, based on the Isle of Man has supplied superyachts with class leading software for almost two decades – CelloMarine Crew management application which covers crew details, crew certification, crew scheduler, payroll, and much more. Web-based, CelloPlus designed specifically for the yacht manager, captain, or purser which can access crew data from anywhere and provides all the above with real-time information to the right users – iBos also provide Workflow, the financial management solution. All departments onboard a yacht can create and manage purchases through customisable forms. Budgets, APA, and spending limits can be integrated into the system allowing for spending authorisation. Invoices can be processed, and payments made directly by bank or card integration so that all financial aspects of the yacht are properly managed in real time. www.ibosltd.com

PINPOINT WORKS A Voly Group product – Pinpoint Works is a project management platform used by yacht crews, project managers, shipyards, and owners’ representatives. The platform transforms a vessel’s general arrangement (GA) into an interactive work list communication solution. With the desktop platform and mobile app, log, share, and track tasks using a precise onboard location, streamline communication, standardise reporting, and increase efficiencies. Key features include: your project simplified in one platform, customisable for individual users’ project needs, collaborate effectively, communicate clearly with multiple third parties, prepare work lists effectively, track tasks and add accountability, view real-time updates instantly and increase professionalism. Trusted by the world’s largest shipyards, you can communicate and coordinate your work and complete projects faster. www.pinpointworks.com

IN-YACHT Manage your yacht with ease and confidence with In-Yacht state-of-the-art management software. Forget having to file tons of documents in outdated archives, no more manually updating schedules and calendars. In-Yacht provide digital technologies and solutions to help your management. Here are just some of the benefits of In-Yacht management software: Everything in one place: compliance requirements, maintenance activity, budget, inventory and more. The software integrates and connects different departments to streamline life on board and save valuable time. Accessibility from anywhere: with the cloud-based software, you can access all of your yacht’s information from any internet-connected device, anytime, anywhere. Advanced key features: the software offers a wide range of advanced features to help you manage your yacht efficiently and safely. They also offer a comprehensive and reliable software support service. www.in-yacht.com

AQUATOR MARINE Aquator Marine, is a software company dedicated to the yachting industry, offering holistic, end-to-end software solutions for yacht and fleet management. In business, people need to make informed decisions, they believe the same principles, methods, and applications apply to operating and managing a yacht. The team believe the availability of accurate, timely, and interpretive data is critical to a yacht’s safety, operability, and longevity. The comprehensive suite includes modules for Planned Maintenance System (PMS), crew management, ISM management, digital safety management system, smart documents, refit management, accounting, charter management, new build management, and detailed reporting. The Aquator Marine platform is acclaimed for its user-friendly design, intuitive functionality, and they offer custom development tailored to client needs, including seamless third-party integrations, proprietary white-label solutions and custom-branded mobile app development, positioning Aquator Marine as a leading technology partner for the yachting sector. They are proud to simplify yacht management for everyone through their software, education, and community. www.aquatormarine.com

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Seahub – Yacht Maintenance Software

Seahub is cloud-based superyacht maintenance software built by engineers for engineers. It is the most user-friendly maintenance management software available on the superyacht market

Yacht Maintenance Software

Seahub is an award-winning yacht maintenance management software designed to improve reliability and safety for the global superyacht industry.

Request a Demo

Access your Seahub account via the new Seahub App available on iOS and Android.

Manage all checklist, forms, and permits to ensure compliance with flag and class requirements.

Effectively schedule and document maintenance tasks to avoid costly unplanned down time.

Increase situational awareness of equipment condition and detect failures before they occur.

Track progress and control costs by driving vessel projects through our dynamic Project Management dashboard.

See how Seahub can work for you

Record and access vessel equipment information and apply an effective maintenance schedule to ensure safe operation and increase reliability.

Maintenance

A dynamic yacht maintenance software delivering critical maintenance tasks and allows for historical data to be accessed and stored to promote organisation and efficiency.

Have access to real time inventory leves and track the progress of orders through an easy to navigate yacht maintenance software.

Create a digital database of your vessels critical documents and gain assess anywhere, anytime.

Track progress, manage resources and control costs of vessel projects using our highly effective project management tool.

Fluid Analysis

Turn data into knowledge through our analytics platform for greater insight into your equipment condition.

Organise and store your contacts to ensure details are always accessible.

Why Choose Seahub?

Ism & sms compliance.

Schedule drills, pre-departure checklists, fire & safety inspections and manage certificates so you are never out of date and always compliant.

Reporting & Logs

Create reports on maintenance history, checklist history and equipment lists. Record everyday operations via a Daily Log or minor repairs in a Defect Log.

Checklists & Rounds

Build custom checklist and rounds templates so crew can routinely complete as part of standardizing procedures onboard. Ideal for engine room rounds and weekly / monthly maintenance inspections.

Multi Department Oversight

Administrator Access is available for Owners, Captains and Management to view all activity across all departments onboard.

Seahub Mobile & Tablet App

The Seahub Mobile App is available on iOS and Android and provides access to all of Seahub's features and functionality available today.

• Enjoy the same user interface and design as the Seahub desktop version
• Easily upload photos when logging Defects, Daily Logs and adding new data
• Open manuals and vessel schematics and view via a mobile friendly format
• Complete checklists and rounds on the go without the need of printing off more paper!

Available on the go on your mobile and tablet devices, windows and iOS. Use Seahub anywhere, anytime.

Plans and Support

Flexible plans.

* Add any one or two modules for a Select package.

Account Set Up and Data Entry

Take advantage of our managed Seahub deployment options including on site and remote data migrations, Equipment and Inventory Database building, Maintenance schedule planning, Document importation and more.

Get up to speed quickly with personalised training specific to your vessel. Our experts focus on knowledge transfer so that our clients can experience the benefits of Seahub immediately.

Technical Support

Our team is here to support you via phone and email around the clock. Your data is safely stored on a secure dedicated server with unlimited storage and bandwidth. With free updates and daily back ups your data is in good hands.

Seahub is an intuitive yacht maintenance software designed to improve reliability and safety for the global superyacht industry. Seahub was founded by Matthew Hyde and Sam Wheaton, who have experienced first-hand the engineering challenges in today's marine landscape and strongly believe that the power of yacht management software platforms are becoming increasingly more essential.

Seahub is a planned maintenance system (PMS) that supports the application of International Safety Management Code (ISM Code) and Safety Management System (SMS) onboard.

Utilised by Captains, Engineers, Management, Heads of Department and Owners around the globe, Seahub is key in achieving an organised, compliant and efficient vessel.

"Seahub ensures that all maintenance on board is carried out on time, and with an interface that ensures it is all easy to keep track of" Chief Engineer, Alan of M/Y Latitude 46m

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Australia: +61 (0) 478 791 809 USA: +1 954 225 5529 [email protected]